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27 March 2023 / 5. Ramadhan 1444

Request for Proposals for UK Property Management Services

Scope of Services

KSIMC Investments Ltd & KSIMC Residential Investments Ltd


Property Management services


Commercial properties – 10 units

Managing and monitoring rental collection from each of the 10 commercial tenants

Chasing arrears from tenants including engagement and liaison with solicitors and debt collection agents

Arranging insurance for all properties

Monitor rent review dates and engaging with surveyor to perform rent reviews, negotiation with tenants and agreeing new rental amounts

Actively managing new tenant find process with agent on empty properties, reviewing potential applicants

Communication with agent on empty properties, due diligence on potential tenants, negotiation of new lease terms and engaging with solicitor throughout the lease discussion and agreement process

Management of process when leases come to an end and negotiations with tenants to renew

Engaging with builders on any maintenance works required on the commercial properties that are the landlords responsibility or requiring to be done pre-let


Residential properties – 21 flats

Acting as contact for all professionals from solicitors to agents to surveyors for any other ad hoc matters concerning the properties

Point of contact for lettings agent for residential units including monitoring rent collection, vetting of tenants

Field all requests (daily/weekly) from agent for maintenance works required at the properties raised by the tenants and approve/request alternative quotes for work required


Accounting, tax, VAT and cosec services

Review of VAT returns and timely submission ensuring all VAT due is reclaimed

Preparation of annual accounts and tax returns for submission to HMRC and Companies House

Managing all company secretarial requirements (including updating details of all 30+ trustees due to CoEJ beneficial ownership)

Assisting and dealing with any queries from ML on the management of company’s books on Quickbooks

Agent for HMRC purposes on behalf of both companies

Provision of registered office facility for all mail correspondence

Review of financials and issuing monthly management accounts to the Board per the JV agreement

Management of distributions to both JV partners for profits earned

Maintaining registers for directors / making changes at Companies House etc

Maintenance of share issues following valuations and dealing with all necessary paperwork including issue of share certificates and filing with CH at each rights issue

Providing tax and VAT consultancy advice on property matters

Monitoring funding requirements to ensure calls for capital are made when property improvement expenditure exceeds capital injected by shareholders


Please send your detailed proposals to [email protected] by Sunday 15 March 2020

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